Bayshore District is a part of Sam Houston Area Council and covers Clear Lake, Seabrook, El Lago, Webster, Nassau Bay, LaPorte, Deer Park, and parts of Friendswood and Pasadena. Bayshore District currently has approximately 2,200 Scouts and 950 Adult Volunteers.

Purpose of Bayshore District

The purpose of Bayshore is to work through chartered organizations and community groups to organize and support successful units. The end result is more youth members receiving a high quality program.

Function of Bayshore District

Membership - to grow youth and adult membership though organization of new units and new members joining existing units.

Finance - to raise a portion of the funds necessary to operate the council through Friends of Scouting District and Family campaigns and product sales.

Program - to help Scouting units with camp promotions, special activities, community service, training adult volunteers, and youth advancement and recognition.

Unit Service - to provide direct coaching and consultation by district volunteers for unit adults to help ensure the success of every Scouting unit.

The Bayshore District Committee typically meets the 4^th Thursday of every month at 7:00pm at University Baptist Church under the leadership of the District Committee Chair to coordinate the work of the district. The District Committee is comprised of the Key 6 (District Committee Chair, District Commissioner, Vice Chair of Program, Vice Chair of Finance, Vice Chair of Membership, District Executive), Chartered Organization Representatives, Operating Committees and District Committee members At-Large. All adult volunteers are welcome to attend the meeting. Reports are provided by the Operating Committee Chairs to provide a basis for assessing and reporting progress and planning for the month ahead. The District Commissioner reports on the special needs of units and solicits the assistance of functional committees to meet those needs.

Once a year, in November, the district holds its annual business meeting. At this time district members at large and the District Chair, Vice Chair of Finance, Vice Chair of Membership, and Vice Chair of Program are elected by the Chartered Organization Representatives and District Committee Members. This is the time to appraise the progress over the past year and create inspiration for the year ahead.

Nominating committee process: Ninety days prior to the district annual meeting, the district chair submits suggestions for members of the nominating committee to the council president for approval. This committee should consist of 3-5 members. The council president may appoint a member of the council executive board to serve on this committee. The nominating committee meets with the DE as an adviser to form the slate of nominees for district chair, VC finance, VC program, and VC membership, and district members at large, plus a nominee (to be submitted by the district chair for the council executive board approval) to serve as district commissioner. "District Commissioners are approved and appointed by the council executive board, with the concurrence of the Scout executive, on the recommendation of the district nominating committee."

District Committee Job Descriptions

District Chair*

District Executive*

District Commissioner*

Vice Chair of Finance*

Vice Chair of Membership*

Vice Chair of Program*

Asst. District Commissioner

Popcorn Kernel

School Night for Scouting Chair

Advancement Chair

Unit Commissioner

FOS Chair

Webelos to Scout Transition

Camping Chair

Roundtable Commissioners

FOS Family

Webmaster

Health & Safety Chair

FOS District

Boy Scout Recruiting Chair

Order of the

Arrow Adviser

FOS Participation

Quartermaster

Scout Fair Chair

Training Chair

SF Tickets

Cub Training Chair

SF Ad Sales

Boy Scout Trng. Chair

SF Participation

Activities Chair

District Events:

Camporee

Derby Day

District Dinner

Pushmobile

Scout Day

Twilight Camp

Webelos Woods

Key 6*

Key 6* - The district Key 6 includes the District Chair, District Commissioner, Vice Chair of Finance, Vice Chair of Program, Vice Chair of Membership, and the District Executive. The Key 6 meet as often as necessary to ensure proper coordination of the work of the district.

District Chair*

How Selected: Nominated by district nominating committee and elected by district committee

Description: oversees and provide leadership to the district committee

Goal: to increase youth membership and the quality program provided by units and assist Bayshore in meeting the Quality District Award.

Responsibilities:

1. Serve as a the chair of the District Committee and the Key 6

2. Identify and recruit (in consultation with the DE and with the approval of the district committee) operating committee chairs.

3. Initiate plans and help committee chairs recruit an adequate number of members to carryout out the functions of the district.

4. With the DE, plan and preside at district committee meeting.

5. Work with the district commissioner and DE to stimulate and coordinate the work of the district, to ensure the success of the Scouting units.

6. In cooperation with the DE, ensure the completion of Bayshore’s goals.

7. Recognize individuals, committees, and chartered organizations for their Scouting accomplishments.

8. Support local and national Scouting policy, procedures, and practices.

9. Help to secure support for Scouting from top community leaders throughout the district.

10. Annually appoint a district nominating committee to select nominees for district officers and district members at large.

11. Serve as a Member of Council Key Committee and participate in the Council Coordinated Committee Program.

District Commissioner*

How Selected: The district commissioner is approved and appointed by the council executive board, with the concurrence of the Scout executive, on the recommendation of the district nominating committee. This Scouter represents the district as a member of the council commissioner cabinet.

Responsible to: District Chair & Council Commissioner

Description: leads the commissioner staff

Goal: to increase youth membership and the quality program provided by units and assist Bayshore in meeting the Quality District Award.

Responsibilities:

1. Serve as a member of the District Committee & Key 6.

2. Identify and recruit enough of the right people as commissioners so that all Scouting units in the district receive regular, helpful service.

3. Train members of the commissioner’s staff.

4. Supervise and motivate unit commissioners to visit each unit regularly, identify unit needs, and make plans to meet unit need.

5. Administer the annual commissioner service plan, which gives specific purposes for commissioner contact with units at designated times of the year.

6. Oversee the unit charter renewal plan so that each unit reregisters on time and with optimum membership.

7. Guide roundtable commissioners to ensure that monthly roundtables are well attended, and provide partial and exciting unit program ideas.

8. Plan and reside at monthly meetings of the district commissioner staff.

9. Help meet Bayshore’s goals.

10. Support local and national Scouting policy, procedures, and practices.

11. Attend district committee meetings to report on conditions of units and to secure specialized help for units.

12. Serve as a Member of Council Key Committee and participate in the Council Coordinated Committee Program.

District Executive (DE)*

The DE is a full-time SHAC employee whose job is to serve as advisor, counselor, trainer and motivator to the District Chair and other Bayshore volunteers so that Bayshore carries out SHAC’s plans and programs and achieves its goals.

As a professional employee of SHAC, the DE is formally evaluated by his or her professional superiors. Each one has a set of “Critical Achievements”, or goals, which guides the DE’s activities in Bayshore.

Volunteer district leaders can expect the DE to:

Assist them in every way possible to qualify for the National Quality District Award
Be thoroughly familiar with National & Council policies & procedures
Prove professional coaching
Propose plans and agendas, usually “pencil drafts,” for consideration by others
Aid in suggesting action plans for recruiting a district personnel
Give inspiration and encouragement
Maintain regular contact with head of chartered organizations
Keep Bayshore records up to date
Arrange for Council services to the district
Provide vital behind-the-scenes administrative skill
Develop his or her own work schedule
Serve as a communication link to the Council office, and
Work with and support volunteers.

Vice Chair of Finance*

How Selected: Nominated by district nominating committee and elected by district committee & CORs.

Responsible to: District Chair

Description: provides leadership to district & unit fundraising

Goal: to meet Bayshore’s finance goals for the Quality District Award.

Responsibilities:

1. Serve as a member of the District Committee and Key 6.

2. Recruit (in consultation with the DE & DC and with the approval of the district committee), train, and lead the District Finance Committee (including FOS Family Enrollment Chair, District Enrollment Chair, Popcorn Kernel, Scout Fair Chair).

3. Lead and coordinate the Friends of Scouting campaign.

4. Organize and carry out a successful FOS annual campaign and assist Bayshore in meeting the districts FOS goals.

5. Assist the district in every way possible to qualify for the National Quality District Award.

6. Support local and national Scouting policy, procedures, and practices.

7. Promote the council plan for endowment development.

8. Inform units of finance policies.

9. Provide recognition to donors, along with information on how their dollars helped serve youth.

10. Assist the council in raising funds (e.g., Popcorn, Scout Fair).

11. Implement council finance policies within the district.

12. Serve as a Member of Council Key Committee and participate in the Council Coordinated Committee Program.

Vice Chair of Program*

How Selected: Nominated by district nominating committee and elected by district committee & CORs.

Responsible to: District Chair

Description: oversees and provide leadership to the Training, Camping, Advancement, Health & Safety, and Activities Committees

Goal: to assist units in meeting the training, advancement, and outdoor requirements in every way possible to qualify for the Quality Unit Award; to increase the percentage of Scouting units participating in district activities; and to ensure healthy and safe operations within the district.

Responsibilities:

1. Serve as a member of the District Committee & Key 6.

2. Recruit (in consultation with the DE & DC and with the approval of the district committee), appoint, lead and coordinate the district Quartermaster, and Order of the Arrow Advisor and the chairs for Training, Camping, Advancement, Health & Safety, & Activities Committees

3. Assist Bayshore in every way possible to qualify for the National Quality District Award.

4. Support local and national Scouting policy, procedures, and practices.

5. Serve as a Member of Council Key Committee and participate in the Council Coordinated Committee Program.

Vice Chair of Membership*

How Selected: Nominated by district nominating committee and elected by district committee & CORs.

Responsible to: District Chair

Description: oversees and provide leadership to the Membership Committee

Goal: to increase the youth membership and number of units in the district; promote Scouting to the community; and to meet Bayshore’s membership, unit, and PR goals for the Quality District Award.

Responsibilities:

1. Serve, Recruit & Report

· Serve as a member of the District Committee & Key 6.

· Assist Bayshore in every way possible to qualify for the National Quality District Award.

· Support local and national Scouting policy, procedures, and practices.

· Recruit (in consultation with the DE, & DC and with the approval of the district committee), train, and lead the District Membership Committee (including School Night for Scouting Chair, Public Relations, Webmaster, Webelos to Scout transition, Boy Scout Recruiting).

· Serve as a Member of Council Key Committee and participate in the Council Coordinated Committee Program.

2. Gather information:

· Plan and conduct boy-fact surveys to find out how many boys there are of Scouting age.

· Analyze district membership figures for the past several years & track membership growth.

· Decide where & how many new units are needed.

· Develop a list of potential CO’s in the district.

· District Scouters help coach units that shown no growth in members during the past 6 months.

3. Cultivate relationships with current and potential COs and CORs

· Develop district wide relationships with religious, educational, civic, & community organizations and encourage them to use the Scouting program.

· Conduct district relationships conferences for heads of COs and CORs.

· Share information with other district Scout leaders about hew to work more effectively with various types of organizations.

· Conduct the Annual Principal’s Breakfast.

4. Organize units

· Recruit and train organizers for new units and those needing reorganization.

· Organize new units.

· Reorganize units that need a new start or dropped during the past year.

· Make sure that new or reorganized units are under the care of a member of the commissioner staff before the organizer leaves.

· Develop a detailed calendar for the organization of new units, using the 10-step plan for unit organization

5. Help youth join existing units.

· Conduct: Fall/Spring Roundups, School Night, and Webelos to Scouting.

· Plan, coordinate and implement a yearlong membership recruitment and retention plan which follows the Council Membership Plan to organize new units & help new members join existing units.

· In an effort to better retention, conduct a survey of youth members, both new members and those who have left Scouting.

6. Promote Scouting to the community.

District Committee Member Positions

Activities Chair

How Selected: Appointed by the Vice Chair of Program, in consultation with the DE & District Chair and with the approval of the district committee.

Responsible to: Vice Chair Program

Description: ensures the district carries out a year’s schedule of district activities

Goal: to increase percentage of Scouting units participating in district activities

Responsibilities:

1. Serve as a member of the District Committee.

2. Plan a well-balanced schedule* of district events.

3. Recruit (in consultation with the VCP and Key 6), train, and lead those in charge of district activities (e.g., Pushmobile, Pinewood Derby, Scout Day, Twilight Camp, Camp-o-ree, District Dinner, Webelos Woods)

4. Ensure that all activities are conducted within the guidelines and policies of SHAC.

5. Guide the development of activity and event budgets, submit all budgets annually for the following calendar year to the DE in August and ensure that each activity does not sustain a financial loss, but instead shows at least a 15% surplus.

6. Maintain historical records of each activity and event to profile an effective audit trail and to guide future leaders.

7. Assure that each activity or event is effectively promoted on a timely basis.

8. Decide how Scouting can become involved in selected needs and interests of communities in the district.

9. Help Scouting units take part in community service project (e.g., Balluner Fest, Trash Bash).

10. Promote and assist with the planning of council events (e.g., Scout Fair, Eagle Scout dinner)

11. Promote and carry out the district’s share of national events (e.g., Scout Anniversary Week, Jamb-o-ree)

12. Conduct an annual poll of unit leaders to determine unit needs and wishes for district activities.

13. Serve as an active member of the Council Activities Committee and participate in the Council Coordinated Committee Program.

14. Keep the Vice Chair of Program informed of the progress and status of each activity or event.

*A balanced plan of activities might include”:

· Competitive skills events (e.g., Webelos Woods, Pinewood Derby, First Aid meet, Pushmobile) to capitalize on youth’s drive to win.

· Civic serve activities (e.g., Balluner Fest, Trash Bash, food drives) to foster the spirit of citizenship through service to others.

· Display Events (e.g., Balluner Fest booth) to show the community what Scouts can do and helps youth develop poise before an audience.

· Scouting Anniversary Week (e.g., religious service attendance in uniform) to capitalize on the national news and publicity during February.

· Recognition Events (e.g., District Dinner)

· Camp-o-ree

Advancement Chair

How Selected: Appointed by the Vice Chair of Program with the approval of the Key 6.

Responsible to: Vice Chair Program

Description: provide leadership to the Advancement Committee

Goal: to increase percentage of youth advancing in rank; to maintain, support, and ensure high quality in the process by which youth member’s progress from rank to rank; and to assist units in meeting the rank advancement requirements to qualify for the Quality Unit Award.

Responsibilities:

1. Serve as a member of the District Committee.

2. Recruit (in consultation with the VCP, DE, & DC and with the approval of the district committee), train, and lead a District Advancement Committee.

3. Help unit leaders establish and maintain proper advancement procedures in their units.

4. Achieve satisfactory results in the measurement of the numbers and percent of Scouts by program advancing during the year; monitor rank advancement progress thought the year, identify those units with little or no advancement reported and arrange special assistance for such units as needed.

5. Recruit and train an adequate group of merit badge counselors. Publish a current list of merit badge counselors.

6. Schedule training for merit badge counselors as often as is needed.

7. Review and approve all Eagle Scout service project plans.

8. Serve as a member of the Eagle Scout Review Board.

9. Investigate and recommend youth and adult members for lifesaving and other special awards and recognition.

10. Consider and act on appeals from Eagle Scout candidates if their troop denies their application or turns them down at the board of review.

11. Provide physical facilities and experts in advancement fields that are difficult for units to secure.

12. Serve as an active member of the Council Advancement Committee and participate in the Council Coordinated Committee Program.

13. Keep the Vice Chair of Program informed of progress.

Camping Chair

How Selected: Appointed by the Vice Chair of Program, in consultation with the approval of the Key 6.

Responsible to: Vice Chair Program

Description: promotes camping and outdoor programs

Goal: to increase the percentage of youth membership attending camp & outdoor activities and to assist units in meeting the outdoor activities requirements to qualify for the Quality Unit Award.

Responsibilities:

1. Serve as a member of the District Committee.

2. Promote the following at Roundtable & work with the commissioners as they promote to units:

Short Term Camping (year-round) & Outdoor events
National Camping Award
Hornaday Award & Conservation Programs
High Adventure Programs
Cub/Webelos Resident Camp
Cub Twilight Camp
Summertime Pack Award
District & Council Camping Programs
Webelos/adult overnight camping trips (with troop providing necessary support & assistance)
Camperships for members with financial need.
Correct use of Tour Permits
Conservation & environmental projects
Support the OA as they promote Boy Scout Summer Camp during unit elections

3. Serve as an active member of the Council Camping Committee and participate in the Council Coordinated Committee Program.

4. Give guidance to the Twilight Camp staff to help them meet National Inspection Standards

5. Compile and submit figures for “Council Camping Report.”

6. Keep the Vice Chair of Program informed of progress.

Commissioner Staff

The Commissioner Staff is made up of the District Commissioner, Assistant District Commissioners (ADC), and Unit Commissioners (UC). The District commissioner’s staff typically meets the 2^nd Thursday of every month at University Baptists Church under the leadership of the District Commissioner. UC’s report upon the condition of their units. This gives the District Commissioner a chance to be informed before the district committee meets. The meeting is sharply focused on the needs of individual units, not preoccupied with district or council needs and projects. ADCs and UCs review the health of each unit and plan who will help met specific unit needs during the month ahead. Priority is given to unit “trouble spots” that could badly disrupt a unit. Part of each meeting is devoted to a brief training topic. Training is a continuous process for commissioners. The District Commissioner and DE select a topic each month that matches the current needs of their commissioners to develop certain skills.

District FOS Chair

How Selected: Appointed by the Vice Chair of Finance in consultation with the Key 6.

Responsible to: Vice Chair Finance

Description: recruits and manages a team of volunteers

Goal: to help meet the FOS District Campaign goals.

Responsibilities:

1. Serve as a member of the District Committee.

2. Attend the District Enrollment Orientation meeting

3. Recruit volunteers (in consultation with the VCF and the approval of the district committee) to assist in the campaign

~~4. .~~Identify new prospects and assist in the process of assigning new and existing prospects to the most effective campaign volunteer.

5. Attend scheduled Council report meetings, and the Council Coordinated FOS Appreciation Celebration.

6. Review progress and results towards district goals on a regular basis.

7. Keep the Vice Chair of Finance and, to the extent required, other district leaders informed of the progress.

FOS Family Chair

How Selected: Appointed by the Vice Chair of Finance with the approval of the Key 6.

Responsible to: Vice Chair Finance

Description: recruits and manages a team of volunteers to conduct FOS presentations

Goal: to meet the district FOS Family Campaign goals.

Responsibilities:

Serve as a member of the District Committee.
Attend the District Enrollment Orientation meeting
Review Scouting units who have conducted a family solicitation in the past and identify additional units with the potential to conduct a successful family solicitation.
Set appropriate objectives to achieve the Family goal.
Implement the suggested District Family Enrollment Plan
Implement a Pacesetter Unit Plan in the district…..
Recruit Unit Presenters (in consultation with the VCF, DE, & DC & with the approval of the district committee) and schedule presentations.
Identify new prospects and assist in the process of assigning new and existing prospects to the most effective campaign volunteer.
Attend scheduled SHAC report meetings, and the Council Coordinated FOS Appreciation Celebration.
Review progress and results towards district goals on a regular basis.
Keep the Vice Chair of Finance and, to the extent required, other district leaders informed of the progress.

Health & Safety Chair

How Selected: Appointed by the Vice Chair of Program with the approval of the Key 6.

Responsible to: Vice Chair Program

Description: provide leadership to the Health and Safety Committee

Goal: to ensure healthy and safe operations within the district.

Responsibilities:

1. Serve as a member of the District Committee.

2. Recruit (in consultation with the VCP and Key 6) and lead a District Health & Safety Committee of sufficient size to ensure healthy and safe operations with the district

3. Serve as a member of the Council Health & Safety Committee.

4. Keep district and unit leaders and youth members informed and alert to current BSA policies and procedures related to health and safety protections, accident prevention, emergency preparedness, health education, fitness and aquatics.

5. Establish contacts with professional associations in the health and safety field who would make themselves available to the district as needs arise requiring their expertise; promote participation in courses conducted by outside groups (American Red Cross, YMCA).

6. Work closely with the District Training Chair, Cub Day Camp Chair, Roundtable Chair, Activities Chair, and Advancement Chair to ensure the communication of health and safety policies, procedures and methods and to arrange the conducting of training in CPR, first aid, aquatics safety and related programs.

7. Ensure that every unit has a designated and trained health and safety officer.

8. Serve or arrange for another qualifies person to serve as health and safety officer for all district activities and events.

9. Conduct the district First Aid Meet.

10. Stay alert and responsive to emerging health and safety practices and needs.

11. Keep the Vice Chair of Program informed of progress.

Popcorn Kernel

How Selected: Appointed by the Vice Chair of Finance with the approval of the Key 6.

Responsible to: Vice Chair Finance

Description: organizes the district popcorn fundraiser.

Goal: to meet Bayshore’s participation and sales goals set by Council and to help units become financially stable

Responsibilities:

1. Serve as a member of the District Committee.

2. Recruit a District Popcorn Committee consisting of individuals to fill the jobs of marketing, distribution, training, and finance.

3. Work with the Popcorn Committee to: contact units individually to explain the popcorn sale, attain their commitment, establish unit chair and encourage goal setting with their unit.

4. Attend council kick-off and briefing meetings.

5. Promote sale by participating in your districts program kickoff and roundtables.

6. Set up display with product, sales material and unit commitment forms to encourage units to learn more about the popcorn sale and the benefits to their unit.

7. Ensure participation of the units at the Kick-off meeting. If units do not attend training, set up a time to go over changes in program, commission structure, etc. (Note: will not qualify for bonus) Do not give them the sales packet without first training the unit leaders.

8. Have all unit packets pre-sorted and ready for pickup at Kick-off meeting.

9. Follow up on unit orders and make sure that Units submit all orders to Council by due date.

10. Ensure product is verified at delivery location before unit delivery day and coordinate distribution on delivery day. Distribution sites need to have Boy Scout staff as well as plenty of volunteers. It is important we make distribution as easy as possible for our units. Plan to arrive early or come in the night before to start separating the orders.

11. Help recruit 1 or 2 people to help with Popcorn Distribution.

12. Remind units of the Popcorn Distribution and what paperwork needs to be turned into the council.

13. Ensure all units submit payment to SHAC by due date.

14. Upon completion of the sale, evaluate the effectiveness of the campaign.

15. Attend council popcorn victory meeting. Submit comments on effectiveness of the sale and recommendations.

16. Keep the Vice Chair of Finance informed of progress.

Public Relations Chair

How Selected: Appointed by the Vice Chair of Membership with the approval of the Key 6.

Responsible to: Vice Chair Membership

Description: tells the Scouting story in the district to the community

Goal: to meet Bayshore’s PR goals for the Quality District Award.

Responsibilities:

1. Serve as a member of the District Committee.

2. Recruit, train, and lead the District Public Relations Committee to tell the Scouting story in the district.

3. Get as much media coverage as possible for Scouting in the district.

4. Become acquainted with the editors of community papers, subdivision newsletters, church bulletins, and other publications.

5. Keep the Council Public Relations Director informed of district activities and events, which could be, promoted in major media.

6. Empower units to tell the Scouting story to the community.

7. Serve as an active member of the Council Public Relations Committee and participate in the Council Coordinated Committee Program.

8. Keep the Vice Chair of Membership informed of progress.

District Quartermaster

How Selected: Appointed by the Vice Chair of Program with the approval of the Key 6.

Responsible to: Vice Chair Program

Description: maintains the district’s equipment.

Responsibilities:

1. Serve as a member of the District Committee.

2. Keep the Vice Chair of Program informed of progress.

3. Work with the DE to ensure storage shed fees are paid.

4. Work with the Activities Chair & Event Chairs so items in the storage shed can be utilized for district events. Make arrangements for access to the storage shed the night before and day of the event and other times as needed.

5. Maintain an inventory & checkout procedure of district items.

6. Get approval from the Key 6 if requests are made for the use of equipment by anyone other than the Activities or Event chairs.

7. Recommend to event chairs items that need to be replaced.

8. Work with the Activities chair to acquire needed items for district events and activities.

Relationships Chair

How Selected: Appointed by the Vice Chair of Membership with the approval of the Key 6.

Responsible to: Vice Chair of Membership

Description: creates a positive relationship with the leadership of organizations in the community

Responsibilities:

1. Serve as a member of the District Committee.

2. Promote the Religious Awards growth program though the District with both the Scouts and the Religious Institution.

3. Promote the Programs and Activities of the Religious denomination committees of SHAC (e.g., retreats, training, Scout Sunday/Sabbath).

4. Promote the Programs and Activities of the Council Relationship Committee (e.g., Ten Commandment Hike, Scout Sunday, American Labor Merit Badge Day, Good Turn Activities).

5. Assist Bayshore’s Chartered partners, Scouts, Volunteers and the general public understand the value Scouting is offering our community.

6. Serve as a Member of Council Relationship Committee and participate in the Council Coordinated Committee Program.

7. Keep the Vice Chair of Membership informed of progress.

Roundtable Commissioners

How Selected: Appointed by the District Commissioner with the approval of the Key 6.

Responsible to: District Commissioner

Goal: to help units succeed

Responsibilities:

1. Recruit and train a staff qualified to put on quality roundtables for unit personnel.

2. Plan monthly roundtable programs.

3. Make all arrangements for roundtables including meeting places, equipment, and supplies.

4. Conduct regular critiques to determine how round tables can be improved.

School Night for Scouting Chair

How Selected: Appointed by the Vice Chair of Membership, in consultation with the DE & District Chair and with the approval of the district committee.

Responsible to: Vice Chair Membership

Goal: to increase the number of youth who join Scouting during the School Night for Scouting campaign.

Responsibilities:

1. Serve as a member of the District Committee.

2. Keep the Vice Chair of Membership informed of progress.

3. Attend the Council School Night for Scouting (SNS Orientation meeting)

4. Preside over the District SNS Training in August.

5. Prepare materials (organized by unit) for SNS Training.

6. Contact all packs to invite them to SNS Training and determine how many flyers are needed for their schools (and how many classrooms).

7. Work with the DE to contact superintendents (CL, LP, DP) and principals to secure dates for SNS.

8. Establish turn in locations on the 3 dates set for SNS.

9. Work with the DE and unit leaders to deliver SNS flyers to schools. Determine how many 1^st-5^th grade classrooms are in the school so flyers can be delivered in sets of 15.

10. Encourage second SNS rallys in units with a poor turn out. A 2^nd set of flyers will need to be delivered to the school. Second rallys may be done in combination with a pack meeting.

11. Encourage units to set up booths at Open House and PTA meetings.

Scout Fair Chair

How Selected: Appointed by the Vice Chair of Finance with the approval of the Key 6.

Responsible to: Vice Chair of Finance

Description: give support and direction to all district functions related to Scout Fair.

Goal: to achieve Bayshore’s Scout Fair goals in the area of ticket sales, participation, and Yearbook Ads.

Responsibilities:

1. Serve as a member of the District Committee.

2. Recruit (in consultation with the VCF, DE, & DC and with the approval of the district committee) and coordinate the efforts of a District Participation, Ticket Sales, and Yearbook Ad Sales Chairs.

3. Attend the Orientation meeting, Area Ticket Sales Kickoff Meeting, and the Scout Fair and opening ceremony (along with the Participation Chair, Ticket Sales Chair and Yearbook Ad Sales Chair).

4. Promote Scout Fair at Roundtable and other District events.

5. Decorate the District booth and assure that district personnel man the booth at all times.

6. During Scout Fair, collect the participation list from each unit by 1:00 and submit to council at the specified location. Pick up & deliver patches to units.

7. Keep the Vice Chair of Finance informed of progress.

Scout Fair Ticket Sales Chair

How Selected: Appointed by the Scout Fair Chair with the approval of the Vice Chair of Finance and the Key 6.

Responsible to: Scout Fair Chair

Description: promotes ticket sales, distribution of tickets, and audits of receipts and unsold tickets

Goal: to achieve Bayshore’s ticket sales goal.

Responsibilities:

1. Serve as a member of the District Committee.

2. Assure that every unit in Bayshore has the opportunity to sell tickets to Scout Fair.

3. Communicate and implement the Council Ticket Sales plan and related procedures in Bayshore. Emphasize ticket sales commissions and how they benefit the unit treasury.

4. Attend the Orientation meeting, Area Ticket Sales Kickoff Meeting, and the Scout Fair and opening ceremony.

5. Schedule, promote and conduct ticket sales training of Unit Ticket Sales Chairs. Conduct training with support of Council Ticket sales personnel.

6. Establish the logistic of ticket distribution and the collection and auditing of monies of ticket sales. Secure an appropriate central location to serve as the District Ticket Sales turn-in center and recruit needed personnel to staff the center. Turn in monies regularly to SHAC Service Center.

7. Conduct weekly turn-in sessions with the Ticket Sales Kickoff meeting and allocate additional tickets as needed throughout the sales period.

8. Supervise the collection of monies and unsold tickets during Scout Fair.

9. Assure that all units selling tickets understand that their ticket sales accounts must be cleared (brought to a zero balance) before commissions can be paid. Be responsible to following-up with units until all ticket sales accounts are cleared.

10. Promote ticket sales at Roundtable and other District events.

11. Keep the District Scout Fair Chair informed of progress.

Scout Fair Yearbook Ad Sales Chair

How Selected: Appointed by the Scout Fair Chair with the approval of the Vice Chair of Finance and the Key 6.

Responsible to: Scout Fair Chair

Description: promotes the sale of ads for the Yearbook

Goal: to achieve Bayshore’s Yearbook ads sales goal.

Responsibilities:

1. Serve as a member of the District Committee.

2. Assure that every unit in Bayshore is asked to sell ads for the Yearbook

3. Communicate and implement SHAC’s Council Yearbook Ad Sales plan and related procedures in Bayshore. Emphasize the commission and benefit to the unit treasury.

4. Attend the Orientation meeting, Area Ticket Sales Kickoff meeting, and Scout Fair (including opening ceremony)

5. Promote the sale of Yearbook Ads at Roundtable and other district events.

6. Keep the District Scout Fair Chairman informed of progress.

7. Follow-up to assure that all advertising contracts are complete and submitted to SHAC by the pre-determined deadline date.

8. Call on Scouters in Bayshore and other acquaintances whose companies could place advertising in the Yearbook.

9. Keep the District Scout Fair Chair informed of progress

Scout Fair Participation Chair

How Selected: Appointed by the Scout Fair Chair with the approval of the Vice Chair of Finance and the Key 6.

Responsible to: Scout Fair Chair

Description: encourages every unit to participate in the Fair.

Goal: to achieve Bayshore’s participation goal set by Council

Responsibilities:

1. Serve as a member of the District Committee.

2. Promote the participation of Cub Scout Packs, Boy Scout Troops, and Venture Crew in Scout Fair to achieve Bayshore’s Goal.

3. Assure that every unit in Bayshore is asked to participate and have a booth at Scout Fair.

4. Communicate and implement the Council Participation Plan and related procedures in Bayshore.

5. Follow-up to assure that unit applications are completed and submitted to SHAC on or before the pre-determined deadline date.

6. Attend the Orientation meeting, Area Ticket Sales Kickoff meeting, and the Scout Fair & opening ceremony.

7. Keep the District Scout Fair Chair informed of progress.

8. Promote participation at Roundtable and other District events.

Training Chair

How Selected: Appointed by the Vice Chair of Program, in consultation with the DE & District Chair and with the approval of the district committee.

Responsible to: Vice Chair Program

Description: trains all units leaders

Goal: to increase the percentage of Scouters that have completed appropriate training & received training awards and to assist units in meeting the training requirements in every way possible to qualify for the Quality Unit Award.

Responsibilities:

1. Serve as a member of the District Committee.

2. Recruit (in consultation with the VCP, DE, & DC and with the approval of the district committee), train, and lead the District Training Committee.

3. Keep a district level training database to keep track of leaders completing training.

4. Turn in training attendance forms to council.

5. Serve as a member of the Council Training Committee and attend Council Coordinated meetings.

6. Keep the Vice Chair of Program informed of progress.

7. Determine who needs training

· Maintain an ongoing inventory, considering the location, the Scouting job, and the training needs of individuals.

· Give special attention to new units and new leaders so that training takes place as soon as the new leader starts the job.

8. Build an annual training program

· Schedule the district training program for the year based on the inventory.

· Plan personal coaching for leaders who can’t attend group course.

· Consult with the commissioner staff to find out how training can meet major unit needs.

9. Develop plans for specific courses

· Select and recruit quality trainers that the district is proud to have represent Scouting.

· Train and organize course instructors.

· Support and encourage pack trainers.

10. Promote courses and ensure that unit leaders and other volunteers are informed of training opportunities available to them.

· Publicize the annual schedule of courses well in advance.

· Recruit potential trainees to help with course details (e.g., sign-in, closing ceremony, set up exhibits)

11. Provide training recognitions.

· Evaluate the district’s training plan, including quality of instruction, attendance, and trainee feedback.

12. Promote Fast Start training.

· Encourage the commissioner staff and the membership committee to get new leaders in existing units to use Fast Start training.

Unit Commissioner

How Selected: Appointed by the District Commissioner, in consultation with the DE & District Chair and with the approval of the district committee.

Responsible to: Assistant District Commissioner and District Commissioner

Goal: to help units succeed

Responsibilities:

1. Help each unit earn the Quality Unit award

2. Use the annual commissioner service plan, with its scheduled opportunities for commissioner contact with units.

3. Know each phase of the Scouting program. Review Scouting program literature.

4. Visit unit meetings:

a. Observe the unit in action and determine the degree to which the descriptions in the literature are being followed

b. If called upon, participate or help in some of the regular activities of the unit.

5. Visit regularly with the unit leader.

a. Listen to what the unit leader has to say.

b. Offer encouragement and support.

c. Using the literature and profile sheet, help the leader see new opportunities for improvement.

d. Maintain the best possible relationship with unit leadership.

e. Help the leader with forms and applications

f. Encourage unit participation in district and council program events & training opportunities.

6. Work to assure effective and active unit committees.

a. Visit with the unit committee periodically.
b. Observe the committee in action.
c. Using the literature, offer suggestions for improvement.
d. Work with the committee to solve problems and improve unit operation.

7. Keep in touch with the chartered organizations of the units you serve.
a. Meet and orient the chartered organization representative.
b. Meet the head of the organization and explain your role as helper of units.
c. Help develop a good relationship between unit leaders and chartered organization leaders.

Know the neighborhood in which your units are located.
a. Help graduating members of one program join the next level of Scouting.
b. Identify potential sources for new youth members.
c. Cultivate men and women of good moral character who might become Scouting leaders.
d. Know chartered organizations and prospective ones.
e. Learn about resources and characteristics of the neighborhood, which may affect a unit.
Know the district and council.
a. Identify resources that can help the unit.
b. Know scheduled events that will help the unit.
c. Work closely with the professional staff.
d. Use members of district operating committees to help meet specialized needs of your units.
Set the example.
a. Adopt an attitude of helpfulness.
b. Keep promises.
c. Be concerned about proper uniforming.
d. Be diplomatic.
Continue to grow in experience and knowledge.
a. Attend commissioner training experiences and earn the commissioner training awards.
b. Meet with, and share information with, other commissioners.
Involve unit personnel in Cub Scout roundtables, Boy Scout roundtables.
Make certain that proper techniques are used to select and recruit unit leaders.
Facilitate the on-time annual charter renewal of all assigned units.
a. Help the unit conduct a membership inventory of youth and adults.
b. Help the unit committee chairman conduct the charter renewal meeting.
c. See that a completed charter renewal application is returned to the council service center.

Webelos to Scout Transition Chair

How Selected: Appointed by the Vice Chair of Membership with the approval of the Key 6.

Responsible to: Vice Chair Membership

Goal: to increase the number of Webelos who join Boy Scouts and make sure every Webelos Scout is given an opportunity to join a troop.

Responsibilities:

1. Serve as a member of the District Committee.

2. Keep the Vice Chair of Membership informed of progress.

3. Contact all packs in early fall to update a list of all fifth-grade Webelos Scouts

4. Coach Cubmasters and Webelos den leaders in the transition process at roundtables, training courses, and through personal contact.

5. Track and maintain records of Webelos graduation that lists the transition record of each pack.

6. Work with unit commissioners to follow up on Webelos who have not joined a troop.

7. Work toward 100 percent Webelos transition

District Operating Committees

Bayshore Operating Committees meet as often as necessary for members to report and plan for the months ahead. The chair of each operating committee is a member of the like council committee. The District (#33070A)

Activities & Civic Service Committee

Responsible to: The Activities Committee operates under the leadership of the District Activities Chair and Vice Chair of Program.

Goal: to ensure the district carries out a year’s schedule of district activities with an increased percentage of Scouting units participating and helps the district meet Quality District goals

Major tasks:

1. Plan a well-balanced schedule* of district events, and recruits teams to carry them out.

Decide how Scouting can become involved in selected needs and interests of communities in the district. Helps Scouting units take part in community service project (e.g., Balluner Fest, Trash Bash).
Promote and assist with the planning of council events (Scout Fair, Eagle Scout dinner)
Promote and carry out the district’s share of nation events (e.g., Scout Anniversary Week, Jamb-o-ree)
Conduct an annual poll of unit leaders to determine unit needs and wishes for district activities.

*A balanced plan of activities might include the following categories: Highlights for the District Activities Committee (34732A) p.6-7

Competitive skills events (e.g., Webelos Woods, Pinewood Derby, First Aid meet, Pushmobile) to capitalize on youth’s drive to win.
Civic serve activities (e.g., Balluner Fest, Trash Bash, food drives) to foster the spirit of citizenship through service to others.
Display Events (e.g., Balluner Fest District booth) to show the community what Scouts can do and helps youth develop poise before an audience.
Scouting Anniversary Week (e.g., religious service attendance in uniform) to capitalize on the national news and publicity during February.
Recognition Events (e.g., District Dinner)
Camp-o-ree

Advancement & Recognition Committee

Responsible to: The Advancement Committee operates under the leadership of the Advancement Chair and Vice Chair of Program.

Goal: to increase the percentage of Cub Scouts and Boy Scouts advancing in rank, help units earn advancement requirements for Quality Unit, and to help the district meet Quality District goals

Major Tasks:

Help unit leaders establish and maintain proper advancement procedures in their units. This is accomplished by working with the training committee in the advancement section of volunteer training courses and by working with the commissioner staff as they identify specific advancement needs and problems of individual Scout units.
Monitor rank advancement progress throughout the year and identity those units with little or no advancement that may need special assistance.
Recruit and train an adequate group of merit badge counselors. Publish a current list of merit badge counselors.
Review and approve service project plans submitted by Eagle Scout candidates.
Participate in troop boards of review for Eagle Scout candidates (at least one district or council advancement committee member must serve on troop level Eagle BOR)
Consider and act on appeals form Eagle Scout candidates if their troop denies their application or turns them down at the board of review.
Recommend youth members or adult Scouters for special awards and recognition.
Provide physical facilities and experts in advancement fields that are difficult for units to secure.

Camp Promotion and Outdoor Committee

Responsible to: The Camp Promotion and Outdoor Committee operates under the leadership of the Camping Chair and Vice Chair of Program.

Goal: to increase the percentage of youth membership attending camp & outdoor activities and to assist units in meeting the outdoor activities requirements to qualify for the Quality Unit Award.

Major Tasks:

1. Promote the following & work with the commissioners as they promote to units:

Short Term Camping (year-round) & Outdoor events
National Camping Award
Hornaday Award & Conservation Programs
High Adventure Programs
Cub/Webelos Resident Camp
Cub Twilight Camp
Summertime Pack Award
District & Council Camping Programs
Webelos/adult overnight camping trips (with troop providing necessary support & assistance)
Camperships for members with financial need.
Correct use of Tour Permits
Conservation & environmental projects
Support the OA as they promote Boy Scout Summer Camp during unit elections

2. Give guidance to the Twilight Camp staff to help them meet National Inspection Standards

3. Compile and submit figures for “Council Camping Report.”

Finance Committee

Responsible to: The Finance Committee operates under the leadership of the Vice Chair of Finance.

Responsibilities: helping the district achieve finance goals for the Quality District Award.

Major tasks:

Obtain and understand the district’s portion of funds to be raised toward the council budget.
Organize and carry out a successful Friends of Scouting annual campaign in the district, and meet the goal by the target date.
Assist the council in raising funds toward the “project selling” program.
Promote the council plan for endowment development.
Support and cultivate a cooperate relationship with the local United Way.
Implement council finance policies within the district.
Inform units of finance policies.
Support district activities that involve income and expense by assuring proper money management.
Provide recognition to donors, along with information on how their dollars helped serve youth.

Membership Committee

Responsible to: The Membership Committee operates under the leadership of the Vice Chair of Membership.

Goal: to increase the youth membership and number of units in the district and help the district meet Quality District goals.

Major tasks:

1. Gather information:

Work with the DE to establish a plan for new-unit membership growth in the district.
Plan and conduct boy-fact surveys to find out how many boys there are of Cub Scout & Boy Scout age.
Analyze district membership figures on the number of Cub Scouts, Boy Scouts, Varsity Scouts and Ventureres for the past several years.
Find out where units of each age level are located to help decide how many units of each type will be needed and where.
Track membership growth throughout the current year.
Develop a list of all potential chartered organizations in the district.
Gather information about various types of community organizations, as well as individual organizations within each type.
Keep a list of all Scouting units that have not added new members during the past 6 months. District Scouters help coach units that show no growth in members.

2. Cultivate relationships with community organizations

Encourage community organizations to use the Scouting program.
Conduct district relationships conferences for heads of chartered organizations and chartered organization representative.
Share information with other district Scout leaders about hew to work more effectively with various types of organizations.

3. Organize units.

· Recruit and train organizers for new units as well as those needing reorganization.

· Organize new packs, troops, teams, crews, and posts.

· Conduct a Together plan – a plan to simultaneously bring Scouting to a number of organizations.

· Reorganize units that need a new start.

· Make sure that new or reorganized units are under the care of a member of the commissioner staff before the organizer leaves.

4. Help youth join existing units.

Plan and carry out district roundups and other youth recruiting campaigns.
Help existing units develop a plan of year-round recruiting and a willingness to look for new members.

Training Committee

Responsible to: The Training Committee operates under the leadership of the Training Chair and Vice Chair of Program.

Goal: to train all unit leaders, help units achieve the training requirements for Quality Unit, and to help the district meet Quality District goals.

Major Tasks:

1. Determine who needs training

Maintain an ongoing inventory, considering the location, the Scouting job, and the training need of individuals.
Give special attention to new units and new leaders in existing units so that training takes place as soon as the new leader stars the job.

2. Building an annual training program

Schedule the district training program for the year based on the inventory.
Plan personal coaching for leaders who can’t attend group course.
Offer basic training for new leaders as soon as they join.
Consult with the commissioner staff to find out how training can meet major unit needs.

3. Develop plans for specific courses

Select and recruit quality trainers that the district is proud to have represent Scouting.
Train and organize course instructors.
Support and encourage pack trainers.
Select adequate training rooms in locations convenient to all units of the district.
Gather course lesson plans, training aids, audiovisuals, handouts, and other recourses for each course.

4. Promote courses.

Publicize the annual schedule of courses well in advance.
Send personal invitations to those needing specific training sessions.
Involve the course faculty in course promotion.
Recruit potential trainees to help with course details (handle sign-in, run a closing ceremony, set up exhibits, ect)

5. Provide training recognitions.

Keep individual records of completed training courses.
Remember, the committee’s job is training leaders, not just running training courses.
Evaluate the district’s training plan, including quality of instruction, attendance, and trainee feedback.

6. Promote Fast Start training.

Encourage the commissioner staff to get new leaders in existing units to use Fast Start training.
Encourage the membership committee to get unit leaders in new units to use Fast Start training.

Resources

District: The District (#33070A), Highlights of District Operations (AV-06V002), Guidelines for District Committee & Operating Committee Meetings (14-936), BSA website, District Nominating Committee Worksheet (33157), Council and District Election Procedures (34511), District Key 3 (14-630)

Advancement: Advancement Policies and Procedures Guide (33088), Cub Scout Leader Book (33220) ch 11, The Scoutmaster Handbook (33002) ch 8, Highlights for the District Advancement Committee (34724)

Activities: Highlights for the District Activities Committee (34732), Activities and Civic Service Committee Guide (33082), Camporee Guide (33571), Webelos Woods: A Scout Outdoor Program Activity (33838), Staging Recognition meetings (33706)

Camping: Highlights for the Camp Promotion and Outdoor Committee (34725), Camping Committee Guide (33083)

Finance: Finance Committee Guide (33079), Friends of Scouting Resource Manual (35-802), Highlights of District Operations: Helping Units Succeed & Recruiting District Volunteer (AV-06V009), Council/District FOS Volunteer Recruiting (AV-05V009)

Membership: Highlights for the District Membership Committee (34728), Community Organization Survey Worksheets (3-222), District & Council Outline for Training the COR (4-113), The Together Campaign (32990), Relationships Resources (4-400), Foundations for Growth (4-925), Membership Committee Guide (33080), How to Organize Posts (34601), New Unit Organization Process (34196), Webelos to Scout Transition (18-086), Highlights of District Operations (AV-06V002), A Road Worth Traveling (AV-07V014)

Training: Leadership Training Committee Guide (34169), Highlights for the District Training Committee (34729)

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